Things Every Business Needs to Know About Cloud Backup

The word “Cloud Storage or Cloud Backup” has become a buzzword in today’s world of internet and digitalization. Data is considered more valuable than gold in this century. The more we have become dependent on the internet, the more our data is prone to cyber-attack like theft, viruses, etc. from your local servers, and loss of your business data can be devastating for your business.

The data related to your businesses are the lever which keeps your business running smoothly and you must keep your files in an organized manner for future references. Businesses are generating tons of data every day and it is becoming difficult for them to manage that information on their own. Hence there comes the term Business Cloud Backup.

We will talk about Business Cloud Backup and its benefits in detail later, however, let’s get yourself acquainted with the term first.

What is Cloud Backup?

Cloud backup can be defined as remote servers where data is stored which are known as data centers and can be accessed via the internet. Organizations can send a copy of their data to these servers located at another location so that it can be restored if data is compromised or lost from local machines. These remote servers are operated and maintained by third-party, which are termed as cloud backup services.

To meet industry standards or regulations, many organizations need to store their data on the cloud to protect data against loss or viruses. Not complying with these standards can cause penalties and fines.

Why is Cloud backup imperative?

Data can be lost in many ways. Some of them are accidental error, employee or competitor theft, or physical failure of computers or cyber-attack. Such data losses can cause a huge cost to companies. Such important data shall always be at more than one place so that if one storage is compromised, data can be restored from other locations.

Below are some most common causes:

  •         Technology Fails
  •         People Make Mistakes
  •         Mother Nature
  •         Competitive Advantage
  •         Theft

Options for Cloud Backup

  •         Public Cloud Backup: Microsoft Azure or Amazon Simple Storage Service (S3) are options of Public Cloud Backup which comes at a lower cost than other options. Though this option is cheaper, it has greater risks such as slow tech support, ridden with errors, shared data tenancy, etc., plus offer only a basic storage service for your data on the cloud.

 

  •         Internal Cloud Backup: Organizations with big budgets and infrastructure facilities can opt for this option. In this, data is stored and protected at your own space and gives you complete control of it. But this is considered a costly solution as one still needs to pay for Hosting, Servers, and Infrastructure & Security.

 

  •         Disk-to-Disk-to-Cloud Backup: This option is also known as a hybrid option as in this some of the data is stored at local servers, some data can be stored at cloud and some information can be backed up in both ways. However, if a hybrid backup system is not managed well, it can be difficult to know which data is stored where and may affect the overall recovery speed and its accuracy, if data is lost.

 

  •         Hosted, Private Cloud: It is also known as third party private clouds. Third-party private clouds give you the comprehensive protection of an on-premise, private cloud, without the additional costs for maintenance, security, or infrastructure. It also has additional benefits such as compliance with standards, data encryption, automated backup system, etc. The simplicity of a hosted private cloud makes it easy for your organization to quickly recover data at a predictable cost.

Having so many options can confuse you about which backup system is best suitable for your needs. Choosing from different available options may vary from organization to organization.  However, one must consider the many advantages of cloud backup that when you need to access your data, which option is fastest, most reliable, and cost-effective. One must consider the backup frequency, its efficiency, pricing structure, and customer support while choosing Cloud Backup for Business.

Top benefits of Business Cloud Backups

Backing up your data in the cloud offers you the facility to retrieve your data and access in case of local hardware failure. This gives you confidence that your data is available 24×7 and well protected.

Once your data is stored in the cloud, it becomes a perfect place for your archives which can be accessed from everywhere with internet connectivity. You need not carry hard disks everywhere and you need not be dependent on any single computer or server. The cloud has other advantages as well and is remarkably affordable.

It has the advantage of requiring no physical location that you’ll need to handle maintaining on your own. A competent IT administrator can keep you connected and can manage your data remotely without too much hassle.

Let’s look into the top benefits of Cloud Backups:

  1.     24×7 Availability, Anytime, Anywhere: In today’s world of the internet, work happens at all times in all places. Business is no more bound to happen in four walls of your office buildings or designated office working hours. Businesses are offering flexible working hours and are adapting to work from home. Cloud storage technology enables businesses to survive in today’s fast-paced world. Being connected to the internet, you can reach your files anywhere with internet connectivity.

 

  1.     Data Protection: In today’s competitive environment, businesses can’t survive without data and loss of which can cause huge losses to organizations. Cloud storage and backup have become important for every business. Cloud storage eliminates the risk of losing everything to natural disasters like hurricanes, fires, tornadoes. Cloud storage puts the burden of maintaining hardware on the service provider, who typically has multiple forms of redundancy so that you can be confident your data is protected.

 

  1.     Cost-Effectiveness: Every business whether big or small loves to save money, and cloud storage is cost-effective in comparison to physical storage. With the usage of cloud backup services eliminates buying of servers and physical hard drives. With some basic monthly charges given to Cloud Service Providers, your worry about the time and energy to maintain physical hardware. The responsibility of maintaining cloud storage lies with service providers. Secure, encrypted storage to protect your sensitive business files is going to cost more than a consumer-level solution.

 

  1.     Collaborate Better: Many cloud storage services include collaboration tools that can help your business operate more efficiently. Cloud storage offers file synching which makes sure that you are always working on the most recent file. It also allows multiple users to work on the same file at the same time. Organizations with remote workforce offer real-time collaboration which helps your team work together like they would if they were in the same room.

 

  1.     Fast Recovery: Compared to old solutions like disks and tape backup, the cloud offers extremely fast recovery time if it is necessary. The process of data recovery is a speedy process – almost as fast as you can communicate with your provider. It’s important to consider and understand how much bandwidth is available to you as well. This will impact the speed, as well as the amount of data you are backing up, which should be measured as well. The details should all be spelled out in your service level agreement (SLA).

Advantages associated with Cloud Backup; the business must consider moving forward with Cloud Storage option rather than relying on inferior systems. On the contrary of conventional backup systems, Cloud Storage and Backup is the trend of today’s century. You will be left behind managing your conventional systems while your competitor will be much ahead as he was able to focus his focus giving his worries of data management to Cloud Storage Service providers.

You don’t want that, do you?

Cloud storage service is worth spending. All you need to do is pick the right service provider who best suits your needs and budget based on the scale of your business, pay monthly basic fees and you can rest assured of your important documents which are stored at remote servers. Now without being worried about your files, you can completely focus on the growth of your business.